So we went over how we do it and when, etc…
It starts on Tuesday May 13th. All meetings are with the manager and HRBP. Meeting invites are sent out by this Monday EoB. If an employee is on leave or vacation, then the manager is to reach out to the known cell phone on Monday to set up a meeting. If by Tuesday no response, then they reach out to the emergency/alternate contact info on Workday.
On Tuesday by End of Day there should be a meeting with your teams to indicate that “all clear” and whatever is done, is done.