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U.S. Colleagues,
Since the start of the pandemic, Seagate’s leadership has made employee health and safety our number-one priority. In line with our values of integrity and inclusion, we’ve planned for and implemented such measures with thought and sensitivity for those responsible for operations onsite, as well as our temporary teleworkers and remote workforce.
Following recently announced federal requirements (see “Understanding Why the Requirement” section below), and in compliance with these regulations, a decision has been reached by Seagate senior leadership that we will require all U.S.-based employees to be vaccinated for COVID-19 and provide official documentation of their vaccination status. In compliance with this order, U.S.-based remote employees will need to comply with the requirement as well. Vaccination will be a condition of employment, unless an employee qualifies for an accommodation due to a medical disability or sincerely held religious belief, consistent with the federal and state law and Seagate practice.
“Fully vaccinated” means persons who are at least two weeks after their second dose in a two-dose series (such as the Pfizer or Moderna vaccines) or two weeks after a single-dose vaccine (such as Johnson & Johnson’s Janssen vaccine).
Please be assured that keeping personal data private and secure with highly limited access is a primary factor in how we are implementing this process. Managers of U.S. employees have been informed of the requirement and key dates ahead and they will support employees in partnership with HR as needed. Please refer to Seagate’s Privacy Notice for more information.
Key Dates and Actions
The following dates allow for employees who are not vaccinated, or who are in the process of being vaccinated, to complete the vaccination and documentation process or to qualify for an accommodation before the legally mandated deadline of December 8, 2021.
With many companies having similar requirements, employees who are not yet vaccinated are encouraged to be prompt in starting the process, given potential longer wait times for vaccination appointments due to anticipated increased demand.
October 14 (today): The vaccine requirement is announced to all U.S. employees.
October 27: Deadline for any requests for an accommodation* for medical or religious reasons, along with all required documentation, to be submitted to HR Central.
Mid-November: An online process for U.S.-based employees to upload their proof of vaccination is expected to start. If necessary, assistance will be available to help those with barriers to online access.
December 1: Deadline for employees to show proof that they are/or will be “fully vaccinated” by December 8, 2021. This provides unvaccinated employees nearly six weeks to ensure they are fully vaccinated.
December 8: Badges will be turned off for employees without vaccine documentation or without an approved accommodation.
If after final review and verification that an employee is not in compliance with the vaccination requirement, managers will be notified and the employee will receive written confirmation of the date of their separation of employment from Seagate.
*U.S.-based employees who plan to seek a disability or religious accommodation from the mandatory vaccination policy should first review the “Medical Disability and Religious Accommodation Process” section of the U.S. Vaccines Requirement FAQ. And if still appropriate, complete the Accommodation Request Initiation Form , which will allow HR Central to forward the necessary forms based on the type of accommodation the employee is seeking. Employees should submit their completed request forms, along with any supplemental information, by October 27. HR will review the request and communicate a decision to employees regarding their request. If employees have questions about the accommodation process, they should email HR Central at hr.central.americas@seagate.com.
Understanding Why the Requirement
Vaccines Save Lives: Most people who have had serious health issues or lost their lives due to COVID-19 have been unvaccinated. Any of the vaccines that are approved and authorized in the U.S. to guard against COVID-19 may be used. Learn more.
Government Regulations: In addition to the soon-to-be released U.S. Occupational Safety and Health Administrative (OSHA) Emergency Temporary Standard requirement announced by President Biden on September 9, a federal government executive order (EO 14042) will require companies that are federal contractors and subcontractors, such as Seagate, to ensure that employees be vaccinated for COVID-19, with no testing option.
The order requires employees who are working directly or indirectly on certain federal contracts/subcontracts to be vaccinated. It also requires that all employees at sites where applicable federally contracted work is conducted or to be vaccinated. Given that virtually all U.S. sites in some ways are involved in supporting federal contracts, or providing support as a subcontractor to our customers who are federal contractors, we are requiring vaccination of all U.S.-based employees, except those who request and are approved for an accommodation due to a disability or sincerely held religious belief that would prevent the employee from becoming vaccinated.
Why No Testing Option in Lieu of Vaccination: In alignment with the above federal executive order, we will not offer weekly testing as an alternative to proof-of-vaccination (except potentially in the case of an approved exemption as noted above).
Thank You
In the coming few weeks, we will provide more details on our requirements. And, if additional clarifications or regulations are issued by the U.S. government (federal or state), we will communicate and comply with those as well.
On behalf of the CEO direct staff, we thank you in advance for your understanding and, most importantly, your support.
Joan Motsinger
SVP, Business Sustainability and Transformation
Patricia Frost
SVP, HR, Internal Communications and Community Engagement
Kate Schuelke
SVP, Chief Legal Officer and Corporate Secretary