Hope this helps some of you. This email came from Payroll Services:
Dear Colleagues,
You are receiving this message because you are identified as a manager of one or more non-exempt employees who Xerox is required to track time for and pay overtime for hours worked typically above 40 per week or based on state/local regulations.
To help limit the spread of coronavirus, all Xerox employees should work from home unless they absolutely cannot. Employees working from home should continue to submit their time-reporting per their usual process and report or adjust In/Out punches on their timecards to reflect time worked and record any absences for vacation, illness, etc.
For employees who are unable to work due to COVID-19 related circumstances, two new time codes have been created in eTIME to report time away from work. These are only to be used for coronavirus-related absences:
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Absence-Appr Pd-Non-Ill Pandemic: used for non-illness related absences, e.g., third-party or client closures, lack of child care due to school or daycare facilities closing, etc.
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Absence-Appr Pd - Ill - Pandemic: used for illness-related absences, e.g., those in quarantine or self-isolation with suspected or confirmed COVID-19 symptoms.
Please share these codes with any of your non-exempt employees for whom you know these codes will apply.
Questions related to the appropriate use of these codes should be directed to USAHROperations@xerox.com.
Thank you,
Xerox Payroll Services